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EXECUTIVE/ PERSONAL ASSISTANT JOB POSTING

Vancouver, BC – Hybrid with a minimum of three days onsite in the Vancouver office.
Salary: $62,000-$80,000

Weathervane Investments is a Vancouver-based private equity fund, backed by committed capital with the intentions of investing and supporting the Canadian mid-market business ecosystem. With $100 million in committed capital, the fund is actively seeking investments across Canada. Started by three founding partners
in the spring of 2023, Weathervane is now looking to expand their team and is seeking a highly skilled Executive/Personal Assistant to join and support their team as they grow their platform. You can learn more about Weathervane Investments here: http://www.weathervaneinvestments.ca.

Job Summary

As Executive Assistant you will represent Weathervane Investments in providing confidential administrative and secretarial support to the Management group as well as some PA duties.

Primary Responsibilities

  • Exercise considerable judgment, tact and discretion when handling information of confidential and sensitive nature. Maintains strict confidentiality of highly sensitive, personal, financial and employee information.
  • Coordinate the flow of information by ensuring accurate and timely delivery of administrative services and keep the management team apprised of issues and activities.
  • Prepare for and attend assigned meetings, track & follow-up on action items, and escalate any issues to the management team.
  • Proactively manage complex calendars with attention to accuracy, detail and allocation of time to promote productivity and recognize the need to re-prioritize as appropriate for executive and family business detail.
  • Meet tight deadlines, prioritize multiple critical requests. Anticipate needs of the management team.
  • Prepare and distribute agendas and materials for meetings and planning sessions. Take minutes/notes and follow-up on action items.
  • Monitor incoming calls, requests and correspondence; courteously dealing with all by handling, delegating or responding appropriately.
  • Coordinate all travel arrangements, including private and commercial flights, ground transportation, and detailed itineraries.
  • Employ expertise in the use of software to create a variety of documents and presentations.
  • Bill management and expenses: oversee bill payments, expense reports.
  • Maintain general office functions, including office supply inventory and ordering, office maintenance requirements, and act as a liaison with the building management.

Key Performance Indicators

  • Organization Skills: Applies effective time management skills to prioritize and complete assignments in a manner that is efficient and contributes to the company’s goals. Demonstrates agility when dealing with a heavy workload and simultaneous projects in order to adjust to changing priorities and deadlines.
  • Demonstrates confidence in problem solving, while continuously expanding knowledge; proactive in accepting responsibilities while working independently and proactively to ensure administrative needs of the executive team are met.
  • Partner Focus: Provides exceptional service attitude to Weathervane partners and contributes to a partner driven culture while always remaining professional and courteous. Demonstrates strong listening skills, provides accurate information, and calm demeanor.
  • Team Player: Participates in a high performing team by following clear expectations that are aligned with the corporate strategy, is accountable for actions, and embraces a collaborative culture.
  • Communication Skills: Communicates in a compelling, clear and understandable manner (both verbally and in writing) and uses strong persuasion abilities to represent the needs of Weathervane. Liaises between the Management team, external parties and employees in a professional and courteous manner.

Key Relationships

Reporting to: Partner
Works closely with Weathervane and Wubs Investment management team.

Experience and Qualifications

  • Executive Support Experience: 5-year proven experience as an Executive Assistant, preferably some experience in supporting high-net worth individuals.
  • Organizational Skills: Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively. Demonstrates agility when dealing with a heavy workload and simultaneous projects to adjust to changing priorities and deadlines.
  • Technical Proficiency: Excellent technical skills, including above average knowledge of Microsoft Office Suite, including Adobe, PowerPoint, Excel, and Outlook.
  • Communication Skills: Excellent written and verbal communication skills, with a professional and approachable demeanor.
  • Problem-Solving Aptitude: Demonstrate a proactive approach to problem-solving, showing the ability to address challenges independently and provide effective solutions.
  • Flexibility: Ability to adapt to a dynamic work environment and manage multiple tasks with efficiency.
  • Professionalism: Embody a high level of professionalism in all interactions and represent the company with integrity.

Compensation and Benefits

  • 3-4 weeks’ vacation, depending on experience
  • Comprehensive health and dental plan
  • Discretionary annual bonus

Contact

If you are interested in joining our team, please submit (via email) a resume and cover letter in one PDF document to:

Weathervane Investment Corp.
3101 – 1055 Dunsmuir Street,
Vancouver, BC V7X 1L3
admin@weathervaneinvestments.ca

We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.